Built for a Canadian proptech company. Delivered in 5 weeks.
A Calgary-based property management company was managing 400+ rental units across Alberta — and doing it with 5 spreadsheets, 3 email inboxes, and 2 disconnected software tools. Nothing talked to each other.
Tenant applications arrived by email and got manually entered into a spreadsheet. Maintenance requests came in by text and got transcribed into a different spreadsheet. Market comparables required a staff member to spend 2+ hours a week manually browsing competing listings. Lease renewals were tracked on a Google Calendar that only one team member could access.
The owner had looked at enterprise property management software — but the cheapest credible option was $2,200/month and required 3 months of setup. They needed something faster, more affordable, and purpose-built for their specific workflow.
Done Right built Rent Detective — a full AI-powered rental platform on Base44, designed around how this specific team actually worked.
We started with a 90-minute discovery call and had wireframes approved within 48 hours. Week 1 focused on the tenant management workflow and admin dashboard. Week 2 added AI-powered natural language property search. Week 3 integrated Google Calendar for showings and Stripe for deposit collection. Weeks 4–5 were refinement, testing, and training.
The key insight: the team didn't need every feature a $2,200/month platform offered. They needed 8 specific workflows to work perfectly. So we built exactly those 8 — nothing more.
Rent Detective went from concept to production in 5 weeks. The property management team eliminated 3 of their 5 spreadsheets in the first week of use.
Inquiry-to-showing time dropped by 70% because the AI search assistant qualifies prospects and auto-schedules showings without staff involvement. The owner now has real-time visibility into every unit's status, maintenance queue, and financial position — from a single dashboard on their phone.
Most importantly: the platform cost $4,800 CAD to build. At their previous best alternative ($2,200/month SaaS), it paid for itself in 2.2 months.
"We looked at enterprise property management software and the cheapest real option was $2,200/month with 3 months of setup. Done Right delivered something better in 5 weeks for under $5,000. It paid for itself in 2 months."
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