All Case Studies
Real Estate · AI · Base44·Calgary, Alberta· 5 weeks

Rent Detective: AI-Powered Property Platform

Built for a Canadian proptech company. Delivered in 5 weeks.

70%
Faster inquiry-to-showing
5 wks
Concept to production
3 of 5
Spreadsheets eliminated week 1
400+
Units under management
Rent Detective: AI-Powered Property Platform

The Challenge

A Calgary-based property management company was managing 400+ rental units across Alberta — and doing it with 5 spreadsheets, 3 email inboxes, and 2 disconnected software tools. Nothing talked to each other.

Tenant applications arrived by email and got manually entered into a spreadsheet. Maintenance requests came in by text and got transcribed into a different spreadsheet. Market comparables required a staff member to spend 2+ hours a week manually browsing competing listings. Lease renewals were tracked on a Google Calendar that only one team member could access.

The owner had looked at enterprise property management software — but the cheapest credible option was $2,200/month and required 3 months of setup. They needed something faster, more affordable, and purpose-built for their specific workflow.

The Solution

Done Right built Rent Detective — a full AI-powered rental platform on Base44, designed around how this specific team actually worked.

We started with a 90-minute discovery call and had wireframes approved within 48 hours. Week 1 focused on the tenant management workflow and admin dashboard. Week 2 added AI-powered natural language property search. Week 3 integrated Google Calendar for showings and Stripe for deposit collection. Weeks 4–5 were refinement, testing, and training.

The key insight: the team didn't need every feature a $2,200/month platform offered. They needed 8 specific workflows to work perfectly. So we built exactly those 8 — nothing more.

What We Built

AI-powered natural language property search ('3 bedrooms near Chinook Centre under $2,200/month')
Full admin dashboard with portfolio analytics and occupancy reporting
Real-time Alberta rental market statistics and comparable listings
Digital tenant application with automated screening workflow
Lease management with renewal alerts and document storage
Maintenance request tracking with contractor assignment and status updates
Google Calendar integration for showing scheduling with automated confirmation emails
Stripe payment collection for deposits, first/last month rent, and monthly rent
AI agents for answering tenant FAQs and qualifying prospective renters
Mobile-responsive interface used by field staff on their phones

The Outcome

Rent Detective went from concept to production in 5 weeks. The property management team eliminated 3 of their 5 spreadsheets in the first week of use.

Inquiry-to-showing time dropped by 70% because the AI search assistant qualifies prospects and auto-schedules showings without staff involvement. The owner now has real-time visibility into every unit's status, maintenance queue, and financial position — from a single dashboard on their phone.

Most importantly: the platform cost $4,800 CAD to build. At their previous best alternative ($2,200/month SaaS), it paid for itself in 2.2 months.

"We looked at enterprise property management software and the cheapest real option was $2,200/month with 3 months of setup. Done Right delivered something better in 5 weeks for under $5,000. It paid for itself in 2 months."
Property Owner
Calgary, Alberta

Tech Stack

Base44ReactAI (GPT-4o + Gemini)Google Calendar OAuthStripeBase44 AI AgentsPIPEDA Compliant

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